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Employment Opportunities

Administrative Assistant

The Administrative Assistant plays a critical role in i(x)’s team-based approach overseeing general office operations, expense reports, travel, logistical and technology needs. The ideal candidate will be highly organized, detail oriented and comfortable multi-tasking with strong experience managing a fast-paced environment. S/he will ensure smooth and effective coordination of company projects and productivity. Reports to the CEO.

Administrative Assistant responsibilities include:

  • Administrative support of CEO (Seattle-based) and other team members
  • Management of office operations including high volume calendaring, meeting coordination, office schedules, general administrative issues
  • Manage key relationships with contracted vendors and service providers
  • Process monthly expense reports for executives
  • Coordinate employee travel arrangements
  • Support Management in facilitating employee recruiting, onboarding and exits
  • Management of company documents (including organizing existing documents and creating new documents)
  • Scheduling and planning of company activities, including holiday gatherings, annual review process, retreats, etc.
  • Provide logistical support for company and client-related events as needed
  • Manage special projects assigned by senior management
  • Proactive involvement in continuing effort to be efficient and effective in all aspects of business
  • Other duties as assigned

Successful applicants will demonstrate the following qualities:

  • Minimum 1-2 years’ experience working as an Office Assistant; start-up experience a plus
  • Strong verbal and written communication skills
  • Outstanding administrative, organizational and problem-solving skills
  • Ability to handle multiple tasks simultaneously and strong attention to detail
  • Computer proficiency – Office 365 (Teams, Word, Excel, PowerPoint, Outlook)
  • Experience with Zoom and Teams video-conferencing
  • Ability to thrive as a leader in a dynamic environment
  • Ability to manage confidential information and situations with discretion, efficiency, flexibility and diplomacy
  • An interest in socially responsible investing
  • An associate’s level education required (bachelor’s preferred)

Benefits of this position include:

  • Health insurance, mobile phone and transportation reimbursement
  • 401(k) with company matching
  • Team-building activities including training sessions and company outings
  • Competitive paid time off
  • Performance-based bonus
  • Opportunity to grow within the firm

Office culture is flexible and team-based with open communications. Each i(x) investments employee is encouraged to play an active role in growing our firm.

The Company operates virtually/remotely, but this is a Seattle-based position (where the CEO is located).

Please email your resume and cover letter to [email protected] Please list “Administrative Assistant – [Your Name]” in the subject line.

 


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